“I know the Cheshire Care Record is safe”
“Seven years ago I went to see my Doctor about some problems I’d be having for a while. He prescibed me some medication but it didn’t seem to work so I’ve been seeing a specialist for some time now to try and get to the bottom of the problem. I’m going back to see him and trying different medications because they don’t know what’s wrong.
“My doctor asked me if I wanted to sign up to the Cheshire Care Record as it would help people involved in my care share notes with each other and see what issues I had experienced in the past and what medications I had been on. I thought this could only be a good thing, especially as I can’t always remember everything I have taken in the past.
“At the click of a button, any of the doctors I go to, can see my notes from years ago. For example I had back problems a few years ago and I had injections for that – the information about this is on my Cheshire Care Record so I don’t have to worry about recalling when I went and what I had done. This is a relief for me – I see different health professionals for different reasons, so the fact that they have all the information to hand, without me having to go over things is a good idea.
“I know the Cheshire Care Record is safe and that no one outside the health and social care sector can access it. I know it won’t be passed on to a third party; it’s confidential and I trust it.”
“I would definitely recommend this to others”
“When we moved to Cheshire upon joining our GP pratice I was asked if I wanted to sign up to the Cheshire Care Record.
”I’m a firm believer that any joined up working is better than not at all, so was happy to sign up to it. I had some very small initial thoughts about data protection – but I worked with computer systems in my old job and I know that access will be limited to only those who are authorised to see it and that it’s password protected too. It’s actually more secure working in this way.
“I think that some people think that access to data in this way is a concern but I have had no worries about my data and how it is shared between my GP, consultant and hospital.
“When I see my consultant now he doesn’t have to ask me what has happened since my last appointment , he just pulls up my Cheshire Care Record and all my history is there, including information from my GP, most recent blood test results and my prescriptions.
“I’m now in and out of my appointments fairly quickly – and all my appointments just run as normal, I have noticed that I no longer have to go over any of my medical history or repeat myself. I can tell the consultant was very enthusiastic about using the Cheshire Care Record and he was able to see all my information at the touch of a button. I don’t have to go to hospital anymore now which is a benefit.
“I can see how this would have worked really well for my Mother. She was quite forgetful and if she had been resgistered with the Cheshire Care Record, her admissions into hospital could have been a lot easier and the staff wouldn’t have missed anything that she might have forgotten to tell them.
“If you are on a lot of medication it’s a really great tool for hospitals, GPs and other health professionals so that they can see what you are taking and ensure the combination is right. You don’t have to remember everything and repeat at each appointment as it’s all there on screen.
“I would definitely recommend this to others and ask them to speak to their GP to make sure they are signed up to the Cheshire Care Record.”
Case Study from Out of Hours Triage Nurse
“As a triage nurse in the Out of Hours service, my job is to collect as much information on a patient to give to a GP on their way to a home visit.
“I generally find that the Cheshire Care Record is most helpful for elderly patients who can’t easily recall their medications and I am able to type up this information and pass to the Doctor.
“Access is always granted when I ask if they will allow me to look at their record, I think people are more than happy for me to use the Cheshire Care Record because they understand it’s in their best interests.
“It definitely helps me to highlight a past medical history or previous health issues and eliminates a lot of guess work when we get phone calls from people who are ill.
“Just recently I spoke to an elderly lady who was suffering from abdominal pain. We went through her symptoms and medical history but she didn’t mention something important that I found out from the Cheshire Care Record. She had had an umbilical hernia but had forgotten to tell me about it. The Doctor on call later told me that we had saved her life because it had strangulated. Without that historical information we wouldn’t have made the decision to send an out of hours doctor and she could have died.
“In our job when compiling a note history, it’s very important not to miss anything to aid an accurate diagnosis. The Cheshire Care Record can assist us in compiling a detailed set of notes on a patient.”
Advanced Nurse Practitioner
“A patient was confused so I was able to find out about all his medication”
“I came across the Cheshire Care Record when it was first introduced to us at Cheshire East Council to help the Social Care team access medical information.
“I used it initally to find out what clients’ medication was or what medical conditions they had, but more recenty I have been using it to provide clinical reasoning and medical evidence to funding panels for equipment. Having access to all this information helps me add necessary detail to funding bid for a client who needs equipment to support their needs.
“The Cheshire Care Record works really well, before I started using it I’d be back and to between GP and client trying to get their medical information and background to support their assessment and needs, but with this system the evidence is all there to back up the clients’ requirements.
“Using the Cheshire Care Record makes my job slicker, it makes the information I need on a daily basis more accessible and it’s all there for me on screen, whether I’m with a client or writing assessments or funding requests.
“It reduces my admin time and the time spent phoning round gathering information from GPs and hospitals. I no longer have to wait for a fax from their Doctor – so it’s quicker and more secure as well. It makes things easier for the client and I find I can get decisions for them quicker.
“Some people have been seen by various hospitals in the area over the past few years and the Cheshire Care Record ensures that all their historical information is collated in one area. It definitely makes our job easier and it saves us time in assessments which means we can see more people.”
“As long as the client consents and is happy for me to access their information, I would look at the Cheshire Care Record initially so that I can clarify what they say to me in their assessment.
“When I meet someone for the first time, one of the questions I will ask is if they consent for me to talk to other professionals about their care and explain that sometimes it’s more beneficial for them if we share their information. As long as the client consents and is happy for me to do that, I would look at the Cheshire Care Record so that I can clarify what they say to me in their assessment.
“At the first meeting clients may be nervous and they might not want to talk to you about all their health conditions or they may have memory problems. The Cheshire Care Record allows you to verify the information you get from an assessment. Sometimes, no matter how good an assessor you are – you might miss something important that can be picked up on the Cheshire Care Record.
“I think that our clients benefit from us using the Cheshire Care Record as they will have talked to numerous health professionals already. Some people have sensitive things or life limiting illnesses that they don’t want to talk about every time they see a different care professional, especially when they’ve just met you for the first time. It’s different to talking to their family doctor who they’ve known for years but access to the Cheshire Care Record helps overcome this when you first meet someone.
“We have to have accurate information with regards to people’s medical conditions, medications and medical history to put a case for funding to our Community Care Board. Using the Cheshire Care Record makes getting that information easier and quicker, as you’re not having to wait for a reply from doctors’ surgeries or other healthcare providers. It not only reduces our workloads in Social Care, but also other colleagues in health who would normally have to spend time getting back to us and providing us with historical information.
“In particular, the Cheshire Care Record has been of benefit to one lady I went to see recently, where the information I had on the referral form was incorrec.
“The form said this lady had been diagnosed with dementia. When I went to see her, I thought from experience that although she had some word finding difficulties, she didn’t appear to display many symptoms of dementia. I checked back on the Cheshire Care Record and it revealed that she had not yet been assessed for dementia. It turned out she didn’t have it after all and we were able to correct the misdiagnoses quite quickly.
“Another lady I went to see had terminal cancer and was receiving palliative care. Although I suspected this was the case from the medication she was taking, before meeting her I was able to look up her history on the Cheshire Care Record and find out everything I needed to know. This meant I didn’t have to ask the client to recount her experience, which can be very distressing for some people and their family members – especially on their first meeting with us.
“It’s very quick to access the Cheshire Care Record – it’s a click of a button and as long as I have consent I can access a services users’ information instantly. It enables me to write better assessments using more accurate information in a faster way and takes the pressure off us and the client to discuss everything at once.”
Councillor Paul Dolan
“The Cheshire Care Record is a terrific opportunity that we, as a social care function, should be using. It’s a fantastic tool and we want to embed it and ensure all our social workers use it.”
“I was a commissioner for mental health and learning difficulties in the NHS before I took on a role as Cabinet Lead at Cheshire West and Chester in 2015, so I completely understand that in adult social care, there is a clear desire to understand who has been in contact with other healthcare services. It is important for us as a social care team to be able to assess our service users’ individual needs.
“Having access to shared information on our service users can help us decide how best to signpost them to other services we feel would be beneficial to their mental and physical health. By doing this at their initial assessment we can save lots of time and make a quicker referral, as well as removing the frustration for service users around having to repeat themselves and answer the same questions at every meeting with a social worker or health professional.
“The Cheshire Care Record is designed to downsize the number of conversations people have with health and social care professionals. Our assessments can take up to an hour, so having that information on screen for the next person to access is going to save time and allow other services to gain faster access to support for the service user.
“With access to all this information we can all make fully informed choices over what services to refer onto.
“If the patient has several health conditions, having information from the Cheshire Care Record is really important to assist the health professional in making the right kind of decisions.
“The link between mental and physical health is becoming more apparent and people who suffer with poor physical health can also be affected by poor mental health and vice versa.
“The Council’s wellbeing agenda promotes people living independently and avoiding unnecessary hospital admissions and I feel that the Cheshire Care Record is a vital tool in helping us to achieve this.”
Diabetes Specialist – Out Patients, Countess of Chester
“Access to the Cheshire Care Record is helping me to ensure that diabetes patients are on the correct medical regime for them, which is vitally important for this group of patients whose wellbeing depends on their medication.
“I do outpatient clinic sessions, including patients who come in for their annual check-up and often they don’t have a list of full medication with them. It is really helpful for me to access the Cheshire Care Record while the patient is there and see what treatment they are on.
“Using the Cheshire Care Record cuts a massive amount of time for me and can be really beneficial to patients too.
“One of my patients who has some learning difficulties came to see me recently – he thought he was on one type of insulin regime, but it turned out when I looked on the Cheshire Care Record he was actually on something very different.
“The insulin he was on wasn’t suitable for his diabetes diagnoses and was actually putting him in danger of unstable bloody sugar levels. We were able to correct that straight away and switch him to a more suitable regime. We reduced the risk of a potential hospital admission immediately because we were able to access all that information straight away, instead of having to wait whilst we got the information from the GP Practice.”
Diabetes in-patient specialist Nurse – Countess of Chester
“I use it for the majority of my patients! When a patient comes into hospital, often if they’re really unwell they are unable to tell me what medication they are on, what type of diabetes they have and how long they have had it.
“It’s important for me to know all of this information and I find that everything I need to know is at the touch of a button on the Cheshire Care Record including blood sugar levels, repeat prescriptions and review dates. It’s cut my time down massively. In the past I would have had to contact their pharmacy to get a list of medications they are on and GP surgeries to find out their medical history and this took a lot of time.
“I now get all of this information at the start of the patient journey which means I can deliver the right care more quickly which often means I can keep a patient out of hospital because I’ve been able to resolve their issues there and then.
“I have a lot of young adults and the information they give you can sometimes be inaccurate and patchy. One young patient I was working with was getting ill quite often and spending a lot of time in hospital and we couldn’t work out why from what he was telling us.
“On looking on the Cheshire Care Record it transpired that he wasn’t looking after himself quite as well as he had told us – he had missed a few repeat prescriptions and had not been taking his blood sugar levels as often as he should. Armed with this information we were able to explain to him why he was getting ill so much and re-educate him on self care. This resulted in a reduction in his admissions.
“Patients are noticing how the Cheshire Care Record has improved care for them too as we are able to talk about their healthcare needs in a more joined up way, thanks to information from all the professionals involved in their care.”
Will lead to a faster patient diagnosis
A patient arrives at A&E feeling unwell, following a procedure they have had at Mid Cheshire Hospital. This can often occur if patients use ‘Choose & Book’ to select where they are treated because some may choose to get treatment outside of the usual catchment area.
The receiving clinician has no access to the details of the recent procedure the patient had and therefore has to make decisions about their care with very limited information. If they had access to the patient’s GP records via the Cheshire Care Record, the details of the procedure, outcome and medication would be provided along with the clinical discharge letter and the clinician would be better able to assess and diagnose the patient.
Provides instant access to medications history
An 82 year old female falls and breaks her hip. She is admitted for a hip replacement. The hip replacement is done without complication but the patient suffers with Chronic Obstructive Pulmonary Disease and is continually breathless.
She is transferred to a medical ward and treated with inhalers and steroids over a few days to try and get the right mix of medications to ease her symptoms but fails to show any improvement.
If her GP summary record had been accessible, it would have shown that the GP had already tried these medications.
You don’t have to keep repeating your health or social care history
An elderly lady was taken to hospital by ambulance. The paramedics noted that the patient was dazed, confused and in pain.
Upon further investigation, the paramedics managed to get some basic personal details and noticed the patient had fallen and injured her right lower leg. The paramedics also noticed that the patient was finding it difficult to remember her own personal details.
Upon arrival at the A&E department, the initial diagnosis of the patient was a physical injury to lower right leg and delirium with early onset dementia.
The patient stayed in hospital for five nights, when she did not need to and became frustrated with people asking her the same batch of questions again and again about her patient history.
If the Cheshire Care Record had been used, it would have improved her patient journey by preventing an admission because accurate patient information from across all GP/mental/social care providers would have been available.
It would have also allowed for a speedier discharge because it would have shown that the patient did not have early onset dementia.
Shared access speeds up patient's recovery and discharge
A 52 year old woman, morbidly obese with Type 2 diabetes, and treated with insulin, presented to her GP surgery with her carer. Her speech was slurred and she appeared confused. She was admitted via the stroke coordinator to the Countess of Chester Hospital via Accident & Emergency and discharged home 8 days later.
Later on the day of admission, staff at the hospital contacted the practice for information regarding her insulin dose. She was known to the practice diabetic nurses, the hospital diabetic specialist team and had an insulin passport but they were unable to identify on her record how much insulin she used and directed it back to the ward, hospital diabetic team or carer. They accessed blood test results that had been taken during her admission, checked her last diabetic review at the practice and emailed back to the community matron.
Two weeks following discharge, the GP received an email from the community matron. The patient had been visited by the Stroke Association who had referred her to the community matron.
The community matron wanted to know when her last blood tests were done because the patient was not taking responsibility for her health. Ten minutes of GP time was taken looking at records and replying to the community matron.
Meeting patient’s wishes for their end of life care
A patient with lung cancer had attended by ambulance with chest pain which they had experienced before.
The patient informed his Macmillan nurse that they did not wish to be hospitalised but the carer was not familiar with their end of life preferences and called for the ambulance.
North West Ambulance Service was not yet able to access end of life preferences and had not spoken to the hospital, GP or with the Macmillan nurse.
Once the patient attended A&E, the Cheshire Care Record raised an alert on his oncology records that the patient didn’t want to be resuscitated. Once identified, his Macmillan nurse attended to him in resus and was able to update on his end of life preferences and we navigated a plan mutually agreeable for the patient, Macmillan nurse and A&E staff.
Importance of having patient consent with a full access to health records
Patients who use one or more health care service providers will benefit from opting in to the Cheshire Care Record because there will be instant access to your medical records between GP and hospital visits.
An 80 year old man arrived at A&E with chest pain. He was seen to have abnormal liver function tests and was sent for an urgent liver ultrasound. The patient was admitted overnight to await the results of the ultrasound which came back as being abnormal, and indicated a potential cancer deposit.
The patient was discharged with an appointment to come back to the Ambulatory Care Unit to have an outpatient whole body CT scan which revealed that it was not cancer, but cirrhosis of the liver. The patient was reassured and discharged back to the GP.
The GP wrote to the consultant to inform him that these tests had been done two years ago but at a neighbouring hospital. The GP was monitoring blood tests and felt there was no need to redo the tests and stress the patient again.
If the hospital had access to the patient’s records, as soon as the patient was admitted, he could have avoided an overnight stay in hospital and a long wait for the test results.
Can alert staff to serious mental health issues
A male in his 20s, who was registered with the GP was known to specialist mental health services but didn’t have any further appointments. He had been taking specific medication but had stopped taking it because it was making him feel unwell and went to see his GP.
He was asked to make a further appointment and bring the medication list with him but on his return appointment, he didn’t bring the medication or a member of staff with him. His mental health had clearly deteriorated.
The mental health team and the previous consultant were then both contacted and information obtained. Following this, his medication was restarted; staff were made aware and able to prompt him with this.
The Cheshire Care Record could have provided details of medication, psychiatric letters, or most importantly whether he was vulnerable or a risk to himself or others.
Provide greater access to patient records for community staff
The team offers home-based physiotherapy services for those patients who have limited mobility following a fall or surgery and find it challenging to travel to clinic for therapy services.
The physiotherapist (PT) conducted a home visit assessment for a female aged 50 who had fallen and her legs had received multiple complex fractures.
Upon assessment, the physiotherapist had very limited visibility of the patient’s surgical details and supporting documentation. This lack of information severely limits how the PT can progress the patient as it involves them having to chase up the information. This is usually done by liaising with the surgeon’s medical secretary to request patient’s previous correspondence, X-ray images and results.
They stated that using the Cheshire Care Record and having access to GP correspondence, associated x-ray results and discharge summaries would lessen the amount of home physio visits and enable the team to identify the best type of therapy.
Giving access to out-of-hours patient care
A patient arrived at A&E on a Friday night feeling suicidal. He had a diagnosis of depressive disorder, but had not been taking his medication regularly.
Three days earlier, he had been for a CT scan and had blood tests at the hospital as he was referred by his GP following the development of swollen lymph nodes.
He was assessed by the psychiatric team and an admission to the mental health hospital was arranged due to having suicidal plans and intentions.
He had received psychiatric treatment two years previously at another Trust and prior to moving to West Cheshire.
On patient admission, it would have helped the ward to know:
- The results of the CT scan and blood tests taken 3 days earlier.
- A contact within social services to establish if there were safeguarding issues with regard to his children
- A history of A&E attendances
- Previous GP appointments, medication and treatment.
Due to the time of admission, none of the information could be obtained until the following morning such as a GP summary medication and to obtain details of previous mental health episodes. It took most of the day to track down the correct social worker. It was day 3 of the patient’s stay in hospital before the full medical history was compiled, correct medication prescribed and Mark could be discharged.